Palos Verdes Estates, CA
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Regular City council meeting
- Date: 11/28/2023 6:30 PM
- Location: Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, California 90274
November 28, 2023
6:30 PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
6:30 PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
CEREMONIAL/PRESENTATIONS
COMMUNICATIONS FROM THE PUBLIC
This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.
This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.
CONSENT AGENDA (ITEMS 1-7)
1. WARRANTS
Recommendation: Review and Approve Warrant Register of November 28, 2023.
2. RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE PERIOD ENDING AUGUST 31, 2023
Recommendation: Staff recommends the City Council receive and file financial statements for the month ending August 31, 2023.
3. PLANNING COMMISSION ACTION MINUTES
Recommendation: That the City Council receive and file.
4. APPROVE A RESOLUTION TO APPROPRIATE UNENCUMBERED GENERAL FUND (FUND 01) IN THE AMOUNT OF $25,000 FOR PEAFOWL TRAPPING
Recommendation: That the City Council adopt a Resolution to appropriate unencumbered General Fund (Fund 01) in the amount of $25,000 for peafowl trapping.
5. REPORT ON THE NOVEMBER 9, 2023 MEETING OF THE PENINSULA PUBLIC SAFETY COMMITTEE (PPSC)
Recommendation: That the City Council receive and file this report.
6. CONSIDER A PROPOSAL FROM ADMINISTRATIVE CONCEPTS, LLC, TO ASSIST WITH RECORDS MANAGEMENT
Recommendation: Staff recommends that the City Council review and approve the proposal from Administrative Concepts, LLC. to provide records management services.
7. CONSIDERATION OF WEST BASIN MUNICIPAL WATER DISTRICT REQUEST FOR ENCROACHMENT FEE WAIVER FOR THE PALOS VERDES RECYCLED WATER PIPELINE PROJECT
Recommendation: West Basin paid the encroachment permit fees in an amount of $13,770.88. If the City Council approves to waive 50% of the encroachment permit fee, the waived amount would be reimbursed.
PUBLIC HEARINGS
All persons addressing the City Council during public hearings shall be limited to three (3) minutes for comment, except for an Appellant/Applicant, which shall be provided five (5) minutes for presentation and rebuttal.
All persons addressing the City Council during public hearings shall be limited to three (3) minutes for comment, except for an Appellant/Applicant, which shall be provided five (5) minutes for presentation and rebuttal.
8. ADOPTION OF ORDINANCE NO. O23-762 AMENDING CHAPTER 18.50 WATER CONSERVATION LANDSCAPING OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES ESTATES MUNICIPAL CODE IN ITS ENTIRETY AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation: Staff recommends that the City Council: (1) Open the public hearing and take testimony and (2) Adopt Ordinance No. O23-762 entitled: AN ORDINANCE OF THE CITY OF PALOS VERDES ESTATES AMENDING CHAPTER 18.50 WATER CONSERVATION LANDSCAPING OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES ESTATES MUNICIPAL CODE IN ITS ENTIRETY AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
OLD BUSINESS
9. CATCH BASIN CLEANING SERVICES CONTRACT AWARD OPTIONS
Recommendation: That the City Council discuss options for a contract award for catch basin cleaning service and provide direction to staff. Options available include: * The City Council could reject all proposals, reissue the RFP, and make very clear to all proposers that they must submit a complete proposal to participate in the process. It could also weigh the selection criteria more towards experience in working with the City as well as price. * The City Council could reject all proposals, waive the procurement process for maintenance services per Municipal Code Section 3.24.100, and award the contract to any qualified proposer. * Award a contract to APS Environmental, Inc.; - Award a three-year contract with the option of two, one-year extensions to APS Environmental, Inc. (Contractor) for Citywide Catch Basin Maintenance Services in the amount of $221,977 for FY 2023/24; - Appropriate Measure W Fund (Fund 21) in the amount of $91,177; - Approve additional contract expenditures not to exceed 10% of the contract amount (approximately $22,200); - Authorize the City Manager to Execute all Contract Documents.
10. MALAGA COVE AREA REPORTS OF WATER INTRUSION
Recommendation: Staff recommends that the City Council receive an update on the Malaga Cove area water intrusion, provide direction to staff, and potentially direct the City Attorney’s Office to retain Geosyntec to perform additional investigatory services.
NEW BUSINESS
11. CONSIDER AND APPROVE PALOS VERDES GOLF CLUB 2024 PROPOSED BUDGET
Recommendation: Staff recommends that the City Council receive a presentation from the Palos Verdes Golf Club on the proposed budget for calendar year 2024 and approve the proposed budget.
12. RECEIVE A PRESENTATION FROM HDL/COREN & CONE ON PROPERTY TAX REPORT
Recommendation: Staff recommend that the City Council receive a presentation from HDL/Coren & Cone on property tax and related trends.
13. RECEIVE A REPORT FROM THE CITY COUNCIL AD HOC COMMITTTEE ON THE FIRE SERVICE CONTRACT AND PROVIDE DIRECTIONS TO STAFF Recommendation: Staff recommends that the City Council receive a report from the ad hoc committee on the city’s fire services contract and provide directions to staff.
14. RECEIVE A VERBAL REPORT FROM THE CITY COUNCIL REVENUE GENERATION AD HOC COMMITTTEE AND PROVIDE DIRECTION TO STAFF
Recommendation: Staff recommends that the City Council receive a presentation from the Revenue Generation Ad Hoc Committee and provide direction to staff.
15. APPROVE A RESOLUTION TO (1) AWARD A CONTRACT WITH HARDY AND HARPER IN AN AMOUNT NOT TO EXCEED $128,840; (2) APPROPRIATE UNENCUMBERED GENERAL FUND (FUND 01) IN THE AMOUNT OF $128,840 FOR PUBLIC WORKS MAINTENANCE STAFF AUGMENTATION SERVICES; AND (2) AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS
Recommendation: That the City Council adopt a Resolution to: (1) Award a contract with Hardy and Harper for Public Works Maintenance Staff Augmentation Services in the amount not to exceed $128,840; (2) Appropriate unencumbered General Fund (Fund 01) in the amount of $128,8400 for public works maintenance staff augmentation services; and (3) Authorize the City Manager to execute all Contract Documents.
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Future Agenda Items
ADJOURNMENT TO TUESDAY, December 12, 2023, AT 6:30 P.M.
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