Palos Verdes Estates, CA
Home MenuCalendar of Events
Special City Council Meeting
- Date: 12/05/2023 6:30 PM
- Location: Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, California 90274
CALL AND NOTICE OF SPECIAL MEETING To the Members of the City Council of the City of Palos Verdes Estates:
NOTICE IS HEREBY GIVEN that the mayor has called a special meeting of the City Council. The meeting will be called to order at 6:30 PM on Tuesday December 5, 2023. The agenda for the special meeting with the items of business to be transacted or discussed is set forth below.
December 5, 20236:30 PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
COMMUNICATIONS FROM THE PUBLIC
CONSENT AGENDA (ITEMS 1-5)
1. TRAFFIC SAFETY COMMITTEE ACTION MINUTES OF THE NOVEMBER 8, 2023 SPECIAL MEETING
Recommendation: That the City Council receive and file the Traffic Safety Committee Action Minutes of the November 8, 2023 Special Meeting.
2. ADOPT A RESOLUTION TO APPROPRIATE $81,780 IN UNENCUMBERED GENERAL FUNDS (FUND 01) FOR BBK TO RETAIN GEOSYNTEC TO PERFORM ADDITIONAL INVESTIGATORY SERVICES
Recommendation: That the City Council adopts a Resolution to appropriate $81,780 in unencumbered General Funds (Fund 01) for BBK to retain Geosyntec to perform additional investigatory services.
3. ADOPT A RESOLUTION AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS TO CALRECYCLE AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SIGN ALL GRANT-RELATED DOCUMENTS
Recommendation: That the City Council adopt a resolution authorizing the submittal of grant applications to the Department of Resources Recycling and Recovery (Cal Recycle) and authorizing the Public Works Director to sign all grant related documents.
4. ADOPT A RESOLUTION WAIVING THE CITY’S PURCHASING PROJEDURES; AWARDING A THREE-YEAR CONTRACT WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS FOR CITYWIDE CATCH BASIN CLEANING SERVICES IN THE AMOUNT OF $164,068 FOR FY 2023-2024; APPROPRIATE MEASURE W FUND (FUND 21) IN THE AMOUNT OF $32,478; APPROVE ADDITIONAL CONTRACT EXPENDITURES NOT TO EXCEED 10% OF THE CONTRACT AMOUNT (APPROXIMATELY $16,410); AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS
Recommendation: That the City Council adopt a Resolution to: (1) Waive certain provisions of the City’s Purchasing Procedures; (2) Award a three-year contract with the option of two, one-year extensions to Ron’s Maintenance for Citywide Catch Basin Maintenance Services in the amount of $164,068 for FY 2023-2024; (3) Appropriate Measure W Fund (Fund 21) in the amount of $32,478; (4) Approve additional contract expenditures not to exceed 10% of the contract amount (approximately $16,410); and (5) Authorize the City Manager to Execute all Contract Documents.
5. ADOPTION OF RESOLUTION NO. R23-48 UPDAING THE PROCEDURES FOR ROTATION OF THE POSITION OF MAYOR AND MAYOR PRO TEMPORE
Recommendation: That the City Council adopt resolution No. 23-49, the Procedure for Rotation of the Positions of Mayor and Mayor Pro Tempore and rescind resolution No. 02-13.
OLD BUSINESS
6. RECEIVE THE REPORT FOR THE CONDITION ASSESSMENT AND SEISMIC EVALUATION OF THE CITY HALL BUILDINGS AND PROVIDE DIRECTION TO STAFF
Recommendation: That the City Council receive the condition assessment and seismic evaluation of the City Hall buildings (Reports), prepared by Walker Consultants, inc., and provide direction to staff regarding the facilities projects recommended by staff in the draft five-year Capital Improvement Plan.
7. APPROVE THE PROPOSAL FOR ENHANCED INFORMATION TECHNOLOGY SERVICES TO INCLUDE CYBERSECURITY MEASURES AND LIMITED ON-SITE SERVICES
Recommendation: Staff recommends that the City Council review and approve Forum Info Tech’s proposal for enhanced Information Technology services to include cybersecurity measures and limited on-site services.
8. HR GREEN INVOICES
Recommendation: That the City Council receive a report responding to the City Council’s questions regarding the HR Green invoices listed on the November 14, 2023 warrant, and approve the payments to HR Green.
9. APPROVE A RESOLUTION TO (1) AWARD A CONTRACT WITH HARDY AND HARPER IN AN AMOUNT NOT TO EXCEED $123,840; (2) APPROPRIATE UNENCUMBERED GENERAL FUND (FUND 01) IN THE AMOUNT OF $123,840 FOR PUBLIC WORKS MAINTENANCE STAFF AUGMENTATION SERVICES; AND (2) AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS
Recommendation: That the City Council adopt a Resolution to: (1) Award a contract with Hardy and Harper for Public Works Maintenance Staff Augmentation Services in the amount not to exceed $123,840; (2) Appropriate unencumbered General Fund (Fund 01) in the amount of $123,8400 for public works maintenance staff augmentation services; and (3) Authorize the City Manager to execute all Contract Documents.
10. REVISED PROPOSED CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2023-2024 THROUGH FISCAL YEAR 2027-2028
Recommendation: That the City Council consider the revised proposed Capital Improvement Program (CIP) for fiscal year (FY) 2023-2024 through FY 2027-2028 and provide direction to staff.
11. PROPOSED ORGANIZATIONAL CHART VERSION 2
Recommendation: Staff recommends that the City Council review the proposed organizational chart, version 2, and provide directions to staff.
NEW BUSINESS
12. RECRUITMENT FOR EXECUTIVE VACANCIES
Recommendation: That the City Council review and select a professional recruitment firm to assist with the recruitment for the Police Chief, the Finance Director, and City Clerk.
13. POLICE DEPARTMENT COMMUNICATIONS UPGRADE PROJECT
Recommendation: That the City Council appropriate $164,000 of Asset Forfeiture Fund to fund Stage 3 of the Police Department Communications Upgrade Project.
14. PROJECTION OF REVENUE NEEDS
Recommendation: That the City Council provide feedback and recommendations regarding revenue needs to address the fiscal impacts of the pending expiration of the public safety parcel tax (Measure E) in June of 2027.
15. PALOS VERDES HOMES ASSOCATION (PVHA) ANNUAL BOARD OF DIRECTOR’S ELECTION
Recommendation: Staff recommends that the City Council participate in the PVHA’s annual Board of Director’s election and direct the City Clerk to provide the city seal on the PVHA ballot confirming the city’s participation in the election to be held on January 9, 2024. MAYOR AND COUNCILMEMBER REPORTS This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda. Tentative Future Agenda Items
MAYOR AND COUNCILMEMBER REPORTS This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Future Agenda Items
ADJOURNMENT TO TUESDAY, December 12, 2023, AT 6:30 P.M.
Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.
Windows Media Player
Word Viewer
Excel Viewer
PowerPoint Viewer
