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City Council Meeting

Regular Meeting

October 24, 2023
6:30 PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274

Palos Verdes Estates Logo


AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CA 90274

Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.

The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.


CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA

MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST

CITY MANAGER’S REPORT

CEREMONIAL/PRESENTATIONS

COMMUNICATIONS FROM THE PUBLIC

This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.

CONSENT AGENDA (ITEMS 1-6)

1. CITY COUNCIL ACTION MINUTES

a) Special Meeting of August 21, 2023

Recommendation: Review and approve.


2. WARRANTS

Recommendation: Review and Approve Warrant Register of October 24, 2023.


3. PLANNING COMMISSION ACTION MINUTES

a) Regular Meeting of October 17, 2023

Recommendation: That the City Council receive and file.


4. CONSIDER APPROVAL OF LICENSE AGREEMENT FOR NONSTANDARD ENCROACHMENTS IN THE CITY RIGHT-OF-WAY FOR 844 VIA DEL MONTE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY

Recommendation: That the City Council approve the License Agreement for encroachments in the city right-of-way for 844 Via Del Monte; and authorize the City Manager to execute the Agreement on behalf of the city.


5. PURCHASE OF LASERFICHE CLOUD MUNICIPALITY SITE LICENSE AND INCLUDING QUESTYS CONVERSION

Recommendation: That the City Council: (1) Waive a formal RFP process and award a contract to CPS for an amount not to exceed $35,130.00 for a Cloud Municipality Site License for Laserfiche Document Management System Software, Implementation Services which includes VIP support; Professional Services for implementation, installation, configuration, consulting, training, and Questys Conversion; (2) Authorize the City Manager to execute the contract with CPS in a form approved by the City Attorney and City Manager; and (3) Adopt Resolution No. R23-35 Appropriating Funds from the General Fund Reserve in the amount of $35,130.00 for the purchase of the Cloud Municipality Site License for Laserfiche Document Management System Software.

Revised Staff Report 


6. PROFESSIONAL SERVICES AGREEMENT WITH NBS TO RESEARCH AND PREPARE FOR A POTENTIAL BALLOT MEASURE

Recommendation: Staff recommends that the City Council authorize the City Manager to execute the Professional Services Agreement with NBS, substantially in the form presented, to research and prepare for a potential ballot measure and Adopt Resolution No. 23-36 Allocating Unencumbered General Funds to fund the agreement with NBS.


OLD BUSINESS

7. MALAGA COVE AREA REPORTS OF WATER INTRUSION

Recommendation: Staff recommends that the City Council receive an update on the Malaga Cove area water intrusion and provide directions to staff.


PUBLIC HEARINGS

All persons addressing the City Council during public hearings shall be limited to three (3) minutes for comment, except for an Appellant/Applicant, which shall be provided five (5) minutes for presentation and rebuttal.

8. INTRODUCTION OF ORDINANCE NO. O23-761 ADOPTING THE CITY OF PALOS VERDES GENERAL PLAN SAFETY ELEMENT AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

Recommendation: Staff recommends that the City Council: (1) Open the public hearing; (2) Take testimony; (3) Introduce by Title Only and Waive Further Reading of Ordinance No. O23-761 adopting the City of Palos Verdes Estates Safety Element; and (4) Set the second reading for November 14, 2023.


NEW BUSINESS

9. PROPOSED GENERAL FUND BUDGET FOR FISCAL YEAR 2023/24

Recommendation: That the City Council hear a report from the City’s budget consultant regarding the proposed General Fund budget for fiscal year 2023/24.

Revised Staff Report 


10. CONSIDER THE PROPOSAL FROM BURKE, WILLIAMS & SORENSEN, LLP. FOR LEGAL SERVICES RELATING TO THE HOUSING ELEMENT AND PROVIDE DIRECTION TO STAFF

Recommendation: Staff recommends that the City Council consider the proposal from Burke, Williams & Sorensen, LLP. for legal services relating to the housing element and provide direction to staff.


11. CONSIDER A FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL INC.TO PROVIDE PROFESSIONAL CONTRACT PLANNING SERVICES

Recommendation: Staff recommends that the City Council Approve a fourth amendment to the Professional Services Agreement with Michael Baker International Inc. for $216,000 for professional contract planning services through June 30, 2024 and adopt Resolution No. 23-37 appropriating funds in the amount not to exceed $216,000.


12. REVIEW RESOLUTION 22-40, SETTING TERMS AND CONDITIONS OF EMPLOYMENT WITH REFERENCE TO THE CLASSIFICATION AND COMPENSATION OF PROFESSIONAL AND SUPERVISORY POSITIONS, ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 27, 2022, CLARIFY THE SALARY SCHEDULE FOR THE CITY CLERK POSITION, AND PROVIDE DIRECTION TO STAFF

Recommendation: That the city council discuss the City Clerk salary schedule as set forth in Section 3.2 of Resolution No. R22-40 and provide direction to staff.


13. REVIEW CITY COUNCIL AD HOC COMMITTEES AND PROVIDE DIRECTION TO STAFF

Recommendation: Review current City Council ad hoc committees and provide direction to staff.


MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.

Tentative Future Agenda Items


ADJOURNMENT TO TUESDAY NOVEMBER 14, 2023, AT 6:30 P.M.


 
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