CALL AND NOTICE OF SPECIAL MEETING To the Members of the City Council of the City of Palos Verdes Estates:
NOTICE IS HEREBY GIVEN that the mayor has called a special meeting of the City Council. The meeting will be called to order at 5:00 PM on Wednesday, August 2, 2023. The agenda for the special meeting with the items of business to be transacted or discussed is set forth below.
August 2, 2023
5:00 PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
Pursuant to Government Code Section 54953(b), Mayor Pro Tem Murdock will be attending the Council meeting via teleconferencing from:
Room: Conference Center
Location: Freehand New York Hotel
Street: 23 Lexington Avenue New York, NY 10010
This teleconference location is accessible to the public and will be open to the public for attendance at this meeting.
CALL TO ORDER
ROLL CALL
COMMUNICATIONS FROM THE PUBLIC
OLD BUSINESS
1. |
APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AWARDING A FIVE-YEAR CONTRACT (BASE AND ADDITIVE) WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS TO BAY AREA TREE SPECIALISTS FOR CITYWIDE FIRE SAFETY WEED ABATEMENT IN THE AMOUNT OF $1,399,998 FOR FY 2023-24 THROUGH FY 2025-26 WITH CPI ADJUSTMENTS FOR FY 2026-27 AND FY 2027-28; APPROPRIATE UNENCUMBERED PARKLANDS FUNDS (FUND 31) IN THE AMOUNT OF $105,674; $697,068 FROM ASSIGNED – PARKLAND CAPITAL PROJECTS (FUND 01), AND $242,656 FROM UNENCUMBERED GENERAL FUND BALANCE (FUND 01); AND APPROVE ADDITIONAL EXPENDITURES NOT TO EXCEED 5% OF THE ANNUAL CONTRACT AMOUNT, WHICH IS APPROXIMATELY $70,000, FOR A POSSIBLE COMPLETION BONUS; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: Consider adoption of Resolution No. R23-29 to: |
1. |
Award a five-year contract (base and additive) with the option of two, one-year extensions to Bay Area Tree Specialists (Contractor) for Citywide Fire Safety Weed Abatement in the amount of $1,399,998 for FY 2023/24 through FY 2025-26 with CPI adjustments for FY 2026-27 and FY 2027-28; and |
2. |
Appropriate unencumbered Parklands Funds (Fund 31) in the amount of $105,674; $697,068 from Assigned – Parkland Capital Projects (Fund 01); and $242,656 from unencumbered General Fund Balance (Fund 01); and |
3. |
Approve additional expenditures not to exceed 5% of the annual contract amount, which is approximately $70,000, for a possible completion bonus; and |
4. |
Authorize the City Manager to Execute all Contract Documents. |
ADJOURNMENT