Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.

The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.

1.	CITY COUNCIL ACTION MINUTES

a)	Regular Meeting Minutes of May 9, 2023

b)	Special Meeting Minutes of June 13, 2023 Recommendation: Review and Approve.

Minutes 

2.	WARRANTS Recommendation: Review and Approve Warrant Register of July 25, 2023.

Warrants 

3.	PLANNING COMMISSION ACTIONS

a)	Regular Meeting of July 18, 2023 Recommendation: Receive and file.

P.C. Action Minutes 

4.

APPROVE SPECIAL EVENT APPLICATION FOR THE PROVIDENCE TRINITYCARE HOSPICE FOUNDATION “LAYLA PAIGE AND FRIENDS’ WALK FOR TRINITYKIDS CARE” SCHEDULED FOR SATURDAY, OCTOBER 7, 2023, FROM 7:00 A.M. TO 11:30 A.M. Recommendation: That the City Council make the following motion: Approve the Special Event Application allowing Providence TrinityCare Hospice Foundation “Layla and Friends’ Walk for TrinityKids Care” to take place in Palos Verdes Estates on October 7, 2023.

Staff Report 

5.

APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS FOR THE FISCAL YEARL 2022-2023 STREET IMPROVEMENT PROJECT (PW-694-22); AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC. IN THE AMOUNT OF $597,000; APPROVE ADDITIONAL CONSTRUCTION EXPENDITURES NOT TO EXCEED 10% OF THE CONSTRUCTION CONTRACT AMOUNT ($59,700); AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONSTRUCTION DOCUMENTS; AND AUTHORIZE THE INTERIM CITY CLERK TO RECORD THE NOTICE OF COMPLETION UPON ACCEPTANCE OF THE WORK BY THE PUBLIC WORKS DIRECTOR Recommendation: Approve Resolution R23-25 to: 1) Approve the plans and specifications for the Fiscal Year (FY) 22/23 Street Improvements Project on Via Campesina, Via Rincon and Via Del Monte (City Project No. PW-694-22); 2) Award of a construction contract to Hardy & Harper, Inc. in the amount of $597,000; 3) Approve additional construction expenditures not to exceed 10% of the construction contract amount or $59,700; 4) Authorize the City Manager to Execute all Contract Documents; and 5) Authorize the Interim City Clerk to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director.

Staff Report 

6.

APPROVE RESOLUTION R23-26 WAIVING CERTAIN PROVISIONS OF THE CITY’S PURCHASING PROCEDURES THRU OCTOBER 31, 2023 FOR THE SOLE PURPOSE OF PURCHASING FUEL FOR THE CITY’S FUELING STATION STORAGE TANK Recommendation: Approve Resolution R23-26, waiving certain provisions of the City’s Purchasing Procedures related to a one-time purchase of fuel for the City’s fueling station storage tank.

Staff Report 

7.

APPROVE THE RECOMMENDATIONS OF THE TRAFFIC SAFETY COMMITTEE DEVELOPED AT THE MAY 3, 2023 MEETING RELATING TO TRAFFIC IMPROVEMENTS AT THE INTERSECTIONS OF PALOS VERDES DRIVE WEST/VIA CORTA AND PALOS VERDES DRIVE WEST/PALOS VERDES DRIVE NORTH Recommendation: Approve the recommendations of the Traffic Safety Committee relating to traffic improvements at the intersection of Palos Verdes Drive West/Via Corta, and Palos Verdes Drive West/Palos Verdes Drive North as follows: * Review existing feasibility analysis document and suggested alternatives. * Research/consider possible alternatives that may not be included in the original analysis on the intersections (i.e., the improvements presented to the City Council on March 23, 2021, etc.) and update/prepare exhibits to be used for presentations to the Traffic Safety Committee and City Council. * Review/update rough order of magnitude cost estimate for the various alternatives identified within the report. * Coordinate funding opportunities on behalf of the City with Metro to confirm compliance of potential projects with available funding requirements.

Staff Report 

8.

APPROVE REQUEST BY PALOS VERDES TENNIS CLUB (PVTC) TO RENOVATE THE JUNIOR CLUBHOUSE; AND APPROVE PVTC’S UPDATED CAPITAL IMPROVEMENT FUND EXPENDITURES Recommendation: Approve renovation to the Junior Clubhouse at the Palos Verdes Tennis Club (PVTC) and approve the club’s updated Capital Improvement Plan.

Staff Report 

9.

APPROVE A REQUEST BY THE PALOS VERDES TENNIS CLUB TO IMPROVE A PARKING AREA BETWEEN THE PALOS VERDES GOLF CLUB AND THE PALOS VERDES TENNIS CLUB Recommendation: Approve a request by the Palos Verdes Tennis Club to improve a parking area between the Palos Verdes Golf Club and the Palos Verdes Tennis Club

Staff Report 

10.	RECEIVE AND FILE STAFF’S PLAN FOR BRUSH CLEARANCE AND LANDSCAPING MAINTENANCE Recommendation: Receive and file staff’s plan for brush clearance and landscape maintenance.

Staff Report 

11.

APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AWARDING A FIVE-YEAR CONTRACT (BASE AND ADDITIVE) WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS TO BAY AREA TREE SPECIALISTS FOR CITYWIDE FIRE SAFETY WEED ABATEMENT IN THE AMOUNT OF $1,399,998 FOR FY 2023-24 THROUGH FY 2025-26 WITH CPI ADJUSTMENTS FOR FY 2026-27 AND FY 2027-28; APPROPRIATE UNENCUMBERED PARKLANDS FUNDS (FUND 31) IN THE AMOUNT OF $105,674; $697,068 FROM ASSIGNED – PARKLAND CAPITAL PROJECTS (FUND 01), AND $242,656 FROM UNENCUMBERED GENERAL FUND BALANCE (FUND 01); AND APPROVE ADDITIONAL EXPENDITURES NOT TO EXCEED 5% OF THE ANNUAL CONTRACT AMOUNT, WHICH IS APPROXIMATELY $70,000, FOR A POSSIBLE COMPLETION BONUS; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: Consider adoption of a Resolution No. R23-27 to: 1) Award a five-year contract (base and additive) with the option of two, one-year extensions to Bay Area Tree Specialists (Contractor) for Citywide Fire Safety Weed Abatement in the amount of $1,399,998 for FY 2023/24 through FY 2025-26 with CPI adjustments for FY 2026-27 and FY 2027-28; and 2) Appropriate unencumbered Parklands Funds (Fund 31) in the amount of $105,674; $697,068 from Assigned – Parkland Capital Projects (Fund 01); and $242,656 from unencumbered General Fund Balance (Fund 01); and 3) Approve additional expenditures not to exceed 5% of the annual contract amount, which is approximately $70,000, for a possible completion bonus; and 4) Authorize the City Manager to Execute all Contract Documents.

Staff Report 

12.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AWARDING A CONTRACT WITH WEST COAST ARBORISTS, INC. IN THE AMOUNT OF $133,500 FOR PREPARATION OF A CITYWIDE TREE INVENTORY AND REPORT; APPOPRIATE $183,750 IN UNENCUMBERED GENERAL FUND BALANCE (FUND 01); AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS AND APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $20,250, WHICH IS APPROXIMATELY 15% OF THE CONTRACT AMOUNT Recommendation: Consider adoption of a Resolution R23-28 to: 1) Award a contract with West Coast Arborists, Inc., in the amount of $133,500 for preparation of a Citywide Tree Inventory and Report; and 2) Appropriate $183,750 in unencumbered General Fund Balance (Fund 01); and 3) Authorize the City Manager to execute all Contract Documents and Approve additional Project Expenditures not to exceed $20,250, which is approximately 15% of the contract amount.

Staff Report 

TENTATIVE AGENDA

Tentative Future Agenda